Personal Equipment Management

Personal Equipment Management is a product extension service bundle of ZUGSEIL BEST, which supports our customers to organize and manage the processes of taking care of their employees being equipped optimally for their job.

Benefits of Personal Equipment Management

There are many reasons, why organizing these processes is essential for most types of organizations:

Staff security

Each organization is responsible for the security of their employees while they are getting their job done. Each job has its own risk profile, for which certain personal protective equipment (PPE) in many cases regulated by law. In all cases companies must compensate employees for damages they suffer delivering their work, which is a major risk. In cases, where there is evidence that the employee`s manager did fail on ensuring the security of their staff even legal action against managers of the employer has been seen.

ZUGSEIL allows maximum transparency and provides guidance to protect the employees against injury, the managers of the organization against legal action and the organization against major financial risks.

Reduce unnecessary spending

Especially small organizations think that managing the procurement of personal equipment makes no sense for them. This is wrong! Every organization should find a way to equip their staff adequately (see staff security) and effectively (at the best price) and avoid unnecessary expense. To achieve this, the staff responsible for the management of personal equipment must have all these information at hand at any interaction with members of staff:

1.       Information on the job profile of the staff member

2.       Information on the adequate equipment for the staff member

3.       Information on the inventory of the staff member

4.       Information on the age of the inventory of the staff (handout history)

5.       Information, what items the organization has currently on stock and eventually how fast items can be procured

6.       Information, where these items can be procured at the best price

Only when this information are available, the equipment manager can make optimal decisions. Without having a management tool this is impossible – and especially small organizations ignore this as they fear software expenses. They pay this fear with either high risks for the employee or the organization, too high expense for local stock or even falling short of legal regulations!

We regularly see that small organizations try to circumvent this by handing over the responsibility to their employees themselves by providing money or coupons with preselected suppliers. This has many downsides: Maverick buying, Money being spent for relatives once they have unused budget, employees know knowing exactly what they require for their personal security, … amongst many more.

Opposing this subjective perception ZUGSEIL BEST helps especially small organizations to save money as it supports them with structuring the personal equipment process and integrate it into regular digitalized procurement processes. For medium and large sized organizations, it is absolutely essential to have a personal equipment management and controlling tool like ZUGSEIL!

Enforce corporate identity und improve public image

It is not only a matter of style why it makes sense that employees dress according to their corporate identity. Looking sharp and feeling as part of an organization can not only make customers having a good impression of your organization as your employees are representatives of your organization. It  can deliver a strong feeling of being tied to the organization and being proud of being part of the organization.

Making sure that your team is dressed well and the equipment is always in proper share may deliver value to your organization, which you have not thought about before.

ZUGSEIL BEST provides tools for making sure that the equipment of your staff is always up to date It also includes a knowledge base making sure that your staff knows what to wear in which situation and provides them the availability of further knowledge regarding their equipment.

Reduce abuse risk

Clothing makes people! Certain equipment you hand our to your staff may allow them to be easily recognized by everybody, e.g. police uniforms, airline staff uniforms, army uniforms, … . If this equipment gets to the wrong hands, this equipment may make it easier for unwanted people to access to areas, where they should not have access to. To avoid that it is essential to have fully transparency over who has what – and even more important what he has to return when leaving the company.

ZUGSEIL does not only track what your staff currently has on a balance level. It also allows product lifecycle tracking always allowing you to know how long items have been in service and where a certain item has been along his entire lifecycle.

Improved ecological footprint

When equipment is returned, e.g. when people are leaving the company, not all items of personal equipment may have reached their end of life. In order to save money as well as transforming the organization toward better sustainability and reducing the carbon footprint of the organization, reuse of certain products should be considered!

ZUGSEIL BEST offers with its inbuild Product Lifecycle tracking an ideal toolset for reducing the ecological footprint of organizations no matter which size.

Core Features of Personal Equipment Management

All this

Personal Equipment Account Management

Quantity-Based / Point-Based

Personal Equipment ordering Assistant (PEA)

Loss/Find/Administrative Bookings

Personal Equipment Information Services

Personal Equipment Assistant (“Hey, do you need a new pair of trousers?”)      

Personal Equipment Lifecycle Tracking

Each equipment item has a certain time or refurbishing or laundry cycles after which the product should be replaced or serviced for

Personal Equipment Controlling Tools

The larger your organization grows, the bigger absolute invest will get. The controlling tools allow you to break-down equipment cost on costcenter or organizations. Also you are able to extract detailed information on the equipment accounts of your staff members. You can find more informaiton on this topic in this article.

Job Profile Entitlement Administration App

This application allows organization administators to setup entitlements which they can bind to HR-basedata over a set of dynamic rules, giving our users great flexibility when it comes to defining a rules which govern the personal equipment specifically to the groups of staff in your organization. You can find more informaiton on this topic in this article.