Difference between revisions of "Approval mechanisms"

Latest revision as of 11:14, 16 September 2024

Companies require approval mechanisms and strategies for a variety of reasons, mainly to ensure effective decision-making, maintain consistency, manage risks, and align with their goals and values. Here are some key reasons why companies implement approval strategies:

Control and Oversight - Approval strategies provide a structured process for reviewing and approving decisions. This control ensures that important decisions are not made haphazardly or without proper consideration. By establishing clear approval hierarchies, companies can prevent errors, oversights, or actions that might be detrimental to the organization.
Risk Management - Certain decisions can carry significant risks, whether financial, legal, reputational, or operational. An approval strategy helps assess and mitigate these risks by involving relevant stakeholders who can provide expertise and insights to ensure the decision aligns with the company's risk tolerance and compliance standards.
Consistency - Companies often aim to maintain consistency in their operations, branding, and messaging. Approval strategies help ensure that decisions are aligned with established guidelines and standards. This consistency is crucial for maintaining a strong brand image and delivering a unified experience to customers, partners, and employees.
Resource Allocation - Decisions related to resource allocation, budgeting, and expenditures can impact the company's financial health. An approval strategy helps ensure that resources are allocated wisely, optimizing the company's financial performance and preventing wastage.
Alignment with Goals - Companies have specific objectives, mission statements, and strategic goals. Approval strategies help ensure that decisions made at various levels of the organization are aligned with these broader goals, contributing to the company's overall success.
Regulatory and Legal Compliance - Many industries are subject to strict regulations and legal requirements. An approval strategy helps ensure that decisions and actions taken by the company adhere to these regulations. This can help prevent legal issues, fines, or other negative consequences that may arise from non-compliance.

Approval processes

ZUGSEIL supports many approval for many entity types. The approval process is for all entity types subject to approval/confirmation processes governed by the approval agent and entity specific approval strategies, which can be administered in our approval strategy adiministration app.

ZUGSEIL offers highly configurable approval strategies for these processes:

Internal order approval - Before an internal order is processed financial approval, material approval, team order approval, personal equipment approval must be granted
Purchase order approval - Before a purchase order is forwarded to the supplier a financial approval and material approval must be granted
Customer order acceptance - Before a customer order is confirmed to the customer a financial approval and material approval must be granted
Delivery confirmation - Before a bill is payed, the receipt of the shipment must be confirmed
Digital creation - Before a new b-op digital is created, a responsible person must approve the confirmation

Default approval strategy

For each approval strategy type you may define one default strategy. When picking a strategy, e.g. for digital creation of within a shopping purpose you always have the option "Use default approval strategy" instead of selecting a specific approval strategy. This allows central manipulation of approval strategies without the need to locate each place where it was used.

@@ Line 7: / Line 7: @@
 #'''Regulatory and Legal Compliance -'''  Many industries are subject to strict regulations and legal requirements. An approval strategy helps ensure that decisions and actions taken by the company adhere to these regulations. This can help prevent legal issues, fines, or other negative consequences that may arise from non-compliance.
-== Approval strategy types ==
+== Approval processes ==
+ZUGSEIL supports many approval for many entity types. The approval process is for all entity types subject to approval/confirmation processes governed by the [[Dev:Approval agent|approval agent]] and [[Entitites subject to approval & Task types|entity specific approval strategies]], which can be administered in our [[App:Approval strategies administration|approval strategy adiministration app]].
-=== Purchase or internal order approvals ===
+ZUGSEIL offers highly configurable approval strategies for these processes:
-Before the processing of a [[Purchase order|''purchase order'']] or ''[[internal order]]'' may start, each order needs to fulfll these four approval criteria:
-* '''Financial approval''' - Depending on defined [[Dev:Financial approval strategy settings|financial approval settings]], different parties need to approve the order. The financial approval type for an order is defined by the [[App:Shopping purpose administration|shopping purpose]], but can be overridden by classification elements of the products on the order.
+* '''Internal order approval''' - Before an [[internal order]] is processed financial approval, material approval, team order approval, personal equipment approval must be granted
-* '''Material approval''' - Special product groups require a product group manager to approve the order before it is granted (e.g. shotguns). The material approval type for an order is defined by classification elements of the products on the order. Please note that each product on an order may trigger its own material approval process, e.g. if different staff are responsible for different materials. (guns vs. ppe)
+* '''Purchase order approval''' - Before a [[purchase order]] is forwarded to the supplier a financial approval and material approval must be granted
-*'''Team manager approval''' - when staff is ordering through the [[Dev:Team ordering assistant|team ordering assistant]], you may define that team managers have to approve each or specific orders. The applicable team manager approval is defined within the [[App:Shopping purpose administration|shopping purpose]].
+* '''Customer order acceptance''' - Before a customer order is confirmed to the customer a financial approval and material approval must be granted
-* '''Personal equipment approval''' - If defined, [[Dev:Personal equipment ordering assistant|personal equipment ordering assistant]] may permit the violation of organizational rules, but then requires the authorization of a team leader.
+* '''Delivery confirmation''' - Before a bill is payed, the receipt of the shipment must be confirmed
-{{Note|Depending on the business context (e.g. Shopping Purpose, ... ) zero to all of these approval types may be relevant. If an approval type is not relevant to an order it automatically is considered to have received this approval type.}}
+* '''Digital creation''' - Before a new b-op digital is created, a responsible person must approve the confirmation
-=== Digital creation approvals ===
-Creating b-op digitals sometimes requires approval, e.g. when customers are registering as new digitals and will be provided their own shop on behalf of another digital. For this purpose B-Op offers a [[Dev:Digital deployment service|digital deployment service]], which supports approval processes before it starts the creation. The applicable digital creation approval strategy is defined in with the digital creation request, which is generated by the application page. (hard coded)
-== Specifics to approval strategy types ==
 ===== Default approval strategy =====
 ''For each'' approval strategy type you may define <u>one</u> default strategy. When picking a strategy, e.g. for digital creation of within a shopping purpose you always have the option "Use default approval strategy" instead of selecting a specific approval strategy. This allows central manipulation of approval strategies without the need to locate each place where it was used.
-===== Financial approval priority =====
-''Financial approval strategies'' offer the option to define a priority. This is required as there are multiple sources of authority to define the appropriate financial approval strategy which might result in multiple applicable financial approval strategies. For this case exist priority. Always the one with the highest priority will be used (highest priority is 1).
-<u>Example</u>: Shopping purpose says that orders have to undergo a financial approval strategy A, which has priority 3. But on the same order there are products, which are registered with a classification element which forces a financial approval strategy B, which has priority 2. As a result, the order will have to undergo strategy B, as it has the higher priority.
 == Related articles ==
+*
+*[[Entitites subject to approval & Task types]]
-*
+== Related development articles ==
 *[[App:Approval strategies administration]] - This app allows approval strategies, which can be bound to many approval govering objects
-*[[Dev:Financial approval strategy settings]]
+*[[App:Task manager]] - This app allows responsible persons to grant or reject approvals
-*[[App:Pending tasks]] - This app allows responsible persons to grant or reject approvals
 *[[Dev:Approval agent]] - The central service, which governs the approval process depending on the settings made in the applicable approval strategy.
 *[[Dev:Digital deployment service]] - The central service for automatic deployment of digitals.
@@ Line 43: / Line 34: @@
 [[Category:Order Types and related objects]]
 __NOTOC__
+[[Category:Business Epics]]

Difference between revisions of "Approval mechanisms"

Latest revision as of 11:14, 16 September 2024

Approval processes

Default approval strategy

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