Difference between revisions of "Equipment Management Assistant (EMA)"

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The '''Equipment Management Assitant''' is a highly specifc guided buying tool, ideal for management of equipment of staff members. EMA is a core component of [[ZUGSEIL BEST]] and can be used in combination with:
The '''Equipment Management Assitant''' is a [[Advanced guided buying tools & Ordering assistants|highly specifc guided buying]] tool, ideal for management of equipment of staff members. It comes with a large set of features to support '''personal equipment management''':


* [[ZUGSEIL Shop]] - for staff member self service or to assist internal management through teamleaders or other responsible persons.
=== Budget management ===
* [[ZUGSEIL Point of Service (POS)]] - for external parties to manage equipment of your organization, e.g. as externalized equipment stores
* '''Budget management'''
 
== Commercial features ==
EMA comes with a large set of features to support equipment management
 
* '''Budgets management'''
** by '''points,''' '''quantites''', '''currency''' or even '''mixed'''.
** by '''points,''' '''quantites''', '''currency''' or even '''mixed'''.
** Equipment card & Budget history - Account balance, entitlement balance, transaction history
** Equipment card & Budget history - Account balance, entitlement balance, transaction history
*[[Dev:Entitlement logic|Entitlement assignment]]
**Rule based & automatic entitlement assignment
**Multiple parallel entitlements
**Entitlement adjustments on staff level
**Entitlement transformation - when switching between entitlements in case of change of job profile
*'''Approval processes''' - in case of budget excess, dedicated approval processes can be defined
*'''Spend management & Cost controlling'''
**Staff '''cost center cost attribution''' for advanced financial controlling
**'''Advanced reporting/controlling features''' - Full transparency as EMA keeps all data like a bank
**'''Advanced reporting/controlling features''' - Full transparency as EMA keeps all data like a bank
*'''Budget assignment'''
 
**'''Rule based assignment -''' the current budget is automatically computed based on HR data ( job profile, job commitment level, gender, ...)
=== Equipment specific processes ===
**'''Multiple parallel budgets'''
**'''Budget transformation''' - when switching between budgets in case of change of job profile
*'''Staff member sizes & measures & customizations'''
**Management of size information
**Product customization and individualization for staff member
**[[AI based body measure capturing]] - in combination with [[ZUGSEIL Digital Fit (ZDF)]]
**[[AI based size recognition]] - in combination with [[ZUGSEIL Digital Fit (ZDF)]]
*'''Supervisor documentation actions''' - find, loss, return, exchange, decomissioning
*'''Self ordering''' - Staff members can order themselves
*'''Self ordering''' - Staff members can order themselves
*'''Integrates with Lifecycle-Tracking''' - in combination with [[ZUGSEIL Lifecycle Management Tools (LCM)]]
**'''Second Hand''' - reduce your ecological footprint
**'''Item Tracking''' - ideal for Usability/Protection period (for [[Personal Protective Equipment (PPE)|PPE]]), e.g.
**'''Asset Tracking''' - ideal for weapons and other sensitive or valuable equipment
*'''Teamleader managed ordering''' - Dedicated staff may order for your staff members
*'''Teamleader managed ordering''' - Dedicated staff may order for your staff members
*'''Supervisor documentation actions''' - find, loss, return, exchange, decomissioning
*'''Direct handout & local warehouse integration''' - if you have a decentralized warehouse structure, it can be integrated into your supply chain processes
=== Employee data collaboration & privacy protection ===
* '''Staff member sizes & measures & customizations'''
** Management of size information
** Product customization and individualization for staff member
** [[AI based body measure capturing]] - in combination with [[ZUGSEIL Digital Fit (ZDF)]]
** [[AI based size recognition]] - in combination with [[ZUGSEIL Digital Fit (ZDF)]]
* Supports private order processes in case of budgets excess
=== Supplier integration ===
*'''Order over B-Op Network''' - If you allow external organizations to support you with equipment management of your team, you just have to provide permissions.
*'''Order over B-Op Network''' - If you allow external organizations to support you with equipment management of your team, you just have to provide permissions.
*'''Supply Chain Transparency -''' Deep supply chain integration with your supplliers (if they are connected to B-Op Network)
*'''Supply Chain Transparency -''' Deep supply chain integration with your supplliers (if they are connected to B-Op Network)
**'''Goods availability''' - At the moment of ordering you will see availability
**'''Goods availability''' - At the moment of ordering you will see availability
**'''Self inquiry on delivery status''' - Full integration with fulfillment even to your suppliers  
**'''Self inquiry on delivery status''' - Full integration with fulfillment even to your suppliers
*'''Returns management''' - One of the most complex processes for equipment is returns. We have digitalized this process entirely through EMA together with our WMS
*'''Returns management''' - One of the most complex processes for equipment is returns. We have digitalized this process entirely through EMA together with our WMS
*'''Spend management & Cost controlling''' - Staff costcenter cost attribution for advanced financial controlling
*'''Direct handout & local warehouse integration''' - if you have a decentralized warehouse structure, it can be integrated into your supply chain processes


== IT Environment integration features ==
== Dependencies ==
EMA is a core component of [[ZUGSEIL BEST]] and can be used in combination with:
 
* [[ZUGSEIL Shop]] - for staff member self service or to assist internal management through teamleaders or other responsible persons.
* [[ZUGSEIL Point of Service (POS)]] - for external parties to manage equipment of your organization, e.g. as externalized equipment stores
 
== Integrations ==
 
=== Other ZUGSEIL tools ===
 
* Integrates with [[ZUGSEIL Lifecycle Management Tools (LCM)]]
** '''Second Hand''' - reduce your ecological footprint
** '''Item Tracking''' - ideal for Usability/Protection period (for [[Personal Protective Equipment (PPE)|PPE]]), e.g.
** '''Asset Tracking''' - ideal for weapons and other sensitive or valuable equipment
 
*
 
=== IT Environment integration features ===
*'''Standard-Integrations with a broad selection if IAM systems''' like AzureAD, Active Directory, ...
*'''Standard-Integrations with a broad selection if IAM systems''' like AzureAD, Active Directory, ...
*'''Integrates seamlessly with your IT''' infrastructure through [[B-Op HR Hub|HR Hub]]''',''' [[B-Op FI Hub]] and [[ZUGSEIL P2P Hub]].
*'''Integrates seamlessly with your IT''' infrastructure through [[B-Op HR Hub|HR Hub]]''',''' [[B-Op FI Hub]] and [[ZUGSEIL P2P Hub]].
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*[[Dev:Equipment account fundamentals]]
*[[Dev:Equipment account fundamentals]]


[[Category:Ordering assistants]]
[[Category:Shopping assistants]]
__NOTOC__
__NOTOC__

Latest revision as of 15:12, 20 April 2024

The Equipment Management Assitant is a highly specifc guided buying tool, ideal for management of equipment of staff members. It comes with a large set of features to support personal equipment management:

Budget management

  • Budget management
    • by points, quantites, currency or even mixed.
    • Equipment card & Budget history - Account balance, entitlement balance, transaction history
  • Entitlement assignment
    • Rule based & automatic entitlement assignment
    • Multiple parallel entitlements
    • Entitlement adjustments on staff level
    • Entitlement transformation - when switching between entitlements in case of change of job profile
  • Approval processes - in case of budget excess, dedicated approval processes can be defined
  • Spend management & Cost controlling
    • Staff cost center cost attribution for advanced financial controlling
    • Advanced reporting/controlling features - Full transparency as EMA keeps all data like a bank

Equipment specific processes

  • Self ordering - Staff members can order themselves
  • Teamleader managed ordering - Dedicated staff may order for your staff members
  • Supervisor documentation actions - find, loss, return, exchange, decomissioning
  • Direct handout & local warehouse integration - if you have a decentralized warehouse structure, it can be integrated into your supply chain processes

Employee data collaboration & privacy protection

Supplier integration

  • Order over B-Op Network - If you allow external organizations to support you with equipment management of your team, you just have to provide permissions.
  • Supply Chain Transparency - Deep supply chain integration with your supplliers (if they are connected to B-Op Network)
    • Goods availability - At the moment of ordering you will see availability
    • Self inquiry on delivery status - Full integration with fulfillment even to your suppliers
  • Returns management - One of the most complex processes for equipment is returns. We have digitalized this process entirely through EMA together with our WMS

Dependencies

EMA is a core component of ZUGSEIL BEST and can be used in combination with:

  • ZUGSEIL Shop - for staff member self service or to assist internal management through teamleaders or other responsible persons.
  • ZUGSEIL Point of Service (POS) - for external parties to manage equipment of your organization, e.g. as externalized equipment stores

Integrations

Other ZUGSEIL tools

  • Integrates with ZUGSEIL Lifecycle Management Tools (LCM)
    • Second Hand - reduce your ecological footprint
    • Item Tracking - ideal for Usability/Protection period (for PPE), e.g.
    • Asset Tracking - ideal for weapons and other sensitive or valuable equipment

IT Environment integration features

  • Standard-Integrations with a broad selection if IAM systems like AzureAD, Active Directory, ...
  • Integrates seamlessly with your IT infrastructure through HR Hub, B-Op FI Hub and ZUGSEIL P2P Hub.
  • Broad device support (Desktop, Tablet, Mobile) - Fully Responsive and Fluid design

Related articles

Related development articles

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