ZUGSEIL EMMA

ZUGSEIL's EMMA offers EquipMent Management Assistants, which are providing highly sophisticated guided buying functionality for the procurement of personal and general equipment of staff members. It is fully integrated with ACCELERATE and delivery a large set of benefits to the using organizations through advanced guided buying tools & ordering assistants.

Advanced guided buying ordering assistants

In enterprise environments, our advances guided buying assistants may not only reduce complexity of buying process, but also can include various material category specific management processes beyond the purchasing process. This makes spending just the first digitalized step of the entire digital lifecycle of the procured goods in the organization.

These assistants can range from very simple, like the listbased ordering assistant, to very complex.

ZUGSEIL Shop currently supports these assistants:

• Regular ordering assistant - This is the regular shop with no guided buying functionality
• Fast ordering assistant - Provides an optimized keybased entry process for the users. Less clicking - more typing
• Listbased ordering assistant - User can create shopping lists, which can be triggered when required. This is a massive time saver when it comes to repetitive procurement tasks
• Context based ordering assistant (CBO) - depending on memberships the user may order from a category hierarchy and product range specific to the membership.
• Equipment Management Assistant (EMA) - this assistant allows the user to only order the equipment specific to the job profile. Also it allows the management of the equipment through the entire lifecycle after ordering.
• Bulk Team Equipment Ordering Assistant (TEA) - this allows to rapidly order equipment items for a group of staff members. This can be a very cumbersome process, if you have to order for each employee, e.g. because each team member requires its own variant/size.

General benefits of ordering assistants

• Simplified Procurement Process - Order assistants streamline the procurement process by breaking down complex purchasing tasks into a series of clear and intuitive steps. This helps users, especially those who may not be familiar with the procurement process, navigate through the steps seamlessly.
• Reduced Maverick Spending - Maverick spending occurs when employees bypass established procurement procedures and guidelines to make purchases. Ordering assistants enforce compliance with procurement policies and preferred suppliers, reducing the likelihood of unauthorized or non-compliant spending.
• Cost Savings - By directing users to preferred suppliers, negotiated contracts, and pre-negotiated pricing, ordering assistants help organizations to take advantage of bulk discounts and favorable terms, leading to potential cost savings.
• Enhanced User Experience - Ordering Assistants are designed to be user-friendly and intuitive, making it easier for employees to make purchases. This can lead to higher user adoption and satisfaction, as well as reduced frustration due to complex procurement procedures.
• Compliance and Risk Management - Ordering assistants can incorporate compliance checks, legal requirements, and regulatory considerations into the purchasing process. This ensures that purchases are aligned with relevant regulations and minimizes legal and operational risks.
• Consistent and Standardized Process- Ordering assistants enforce standardized purchasing procedures, ensuring that all purchases follow a consistent workflow. This can lead to better control over the procurement process and help maintain a unified approach across the organization.
• Efficient catalog workflows - Ordering assistants optionally integrate automated catalog approval workflows, ensuring that catalogs are reviewed and approved by the appropriate personnel before being delivered to the ordering staff. This streamlines the approval process and reduces delays.

Related articles

• ZUGSEIL ACCELERATE - The fundamental product
• Shopping assistants overview - For an overview of all assistants available in ZUGSEIL